Meeting Management Course

Fee: N200, 000

Duration: 3days

Target Participants: Lawyers, Personal and Executive Assistants’, Admin staff, Secretaries and Frontline employees.

Businesses spend millions of naira yearly on meetings and most meeting attendees spend their time daydreaming, checking emails and even snoozing.

This Meeting Management course teaches you how to gain accountability, manage the participants, handle disruptions and ensure outcomes and follow-through.

Starting with planning and preparing for a meeting to closing a meeting, this training course helps develop skills for handling every step for managing meetings.

This Course will assist participants with the appropriate meeting conventions and protocols to managing formal, informal and e-meetings. Participants will learn to apply tools and techniques in planning, participating in, and concluding successful meetings.

Learning Outcomes

• Plan & prepare for meetings
• Identify the correct participants
• Gain insight into choosing the right time & place based on meeting type, attendees & necessary outcomes
• Create clear & concise meeting agendas
• Set up meeting spaces for maximum efficiency
• Learn how to incorporate electronic options for remote participants
• Define & assign meeting roles & responsibilities
• Use an agenda for meeting management garnering a desired outcome & accountability
• Chair meetings effectively by dealing with disruptions, professionally handling personality conflicts and taking meeting minutes.

Course Outline

Meeting Management Training Course – Lesson 1 Planning and Preparing – Part One

• Identifying the participants
• Choosing the time and place
• Creating the agenda

Meeting Management Training Course – Lesson 2 Planning and Preparing – Part Two

• Gathering materials
• Sending invitations
• Making logistical arrangements

Meeting Management Training Course – Lesson 3 Setting up the Meeting Space

• The basic essentials
• The extra touches
• Choosing a physical arrangement

Meeting Management Training Course – Lesson 4 Electronic Options

• Overview of the choices available
• Things to consider
• Making a final decision

Meeting Management Training Course – Lesson 5 Meeting Roles and Responsibilities

• The chairperson
• The minute taker
• The attendees
• Variations for large and small meetings

Meeting Management Training Course – Lesson 6 Chairing a Meeting – Part One

• Getting off on the right foot
• The role of the agenda
• Using a parking lot

Meeting Management Training Course – Lesson 7 Chairing a Meeting – Part Two

• Keeping the meeting on track
• Dealing with overtime
• Holding participants accountable

Meeting Management Training Course – Lesson 8 Dealing with Disruptions

• Running in and out
• Mobile phones and pagers ringing
• Off on a tangent
• Personality conflicts

Meeting Management Training Course – Lesson 9 Taking Minutes

• What are minutes?
• What do I record?
• A take-home template
• Closing

Meeting Management Training Course – Lesson 10 Making the most of your Meeting

• The 50 minute meeting
• Using games
• Giving prizes
• Stuffed with magic